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Following the Annual Payment Reconciliation for the 2024-2025 Financial Year, DCJ will use the End of Contract Reconciliation methodology to calculate and verify your cumulative Unspent or Uncommitted Funds from your DCJ Income and your accountability submissions, for the first three years of the PSP Funding Deed and Program Level Agreement October 2022 – June 2025. In short, across the first three years DCJ will adjust your income reported in Annual Accountability to include the outcome of your End of Year Reconciliation.
Subject to this process, DCJ will consider requests to retain unspent funds, at the end of each Financial Year:
Any Unspent or Uncommitted Funds that do not meet the above criteria and/or are not approved for rollover, must be returned in accordance with the Funding Deed.
Refer to How DCJ reviews applications for consent to retain PSP unspent funds for more information.
For most providers their Annual Payment Reconciliation is completed between December and March. Unspent or Uncommitted Funds will be recouped from the Quarter 3 2025-2026 or Quarter 1 2026-2027 PSP payment.
For the 2025-2026 Financial Year, and any subsequent Financial Years during the term of the contract, you will report Unspent or Uncommitted Funds during annual accountability. DCJ will then complete the Annual Payment Reconciliation. Any adjustment to your DCJ Income, will be made in accordance with the reconciliation process to your accountability submission. DCJ will advise you of your adjusted income and deficit or surplus (unspent funds).
Subject to this process and once unspent funds for have been agreed, DCJ will consider requests to retain unspent funds, at the end of each Financial Year, up to:
Any Unspent or Uncommitted Funds that do not meet the above criteria and/or are not approved for rollover, must be returned in accordance with the Funding Deed.
Refer to How DCJ reviews applications for consent to retain PSP unspent funds for more information.
You must return all Unspent or Uncommitted Funds when your PSP contract ends – either by expiry or termination.
Your final Unspent or Uncommitted Funds will be validated following the Annual Payment Reconciliation for the last year of your contract.
DCJ will also consider requests to retain unspent funds, due to a change of control such as a merger, acquisition or amalgamation on a case-by-case basis.
All payments in advance relevant to the contract should be accrued and reported at item 8 of your accountability submission. This includes, payments received from DCJ that were paid with the expectation that they would be spent across financial years of the contract.
For example, Additional Carer Support Payments (ACS) paid in advance during the financial year for use in the next twelve months from the date of approval. The portion of ACS payment that remains unspent or uncommitted at the end of the financial year and remains within the allowable twelve month use period, should be reported as a payment in advance. When completing Annual Accountability, and to ensure that DCJ does not inadvertently recover unspent ACS payments paid in advance to service providers, you must record the unspent portion of the ACS payment, as at the end of the 2024-2025 financial year, at item 8 of the contract-level form (adjustment to income or payments) as a negative value. This will reduce the total income figure, and exclude the amount from your reported surplus/deficit.
The same unspent portion of the ACS payment must also be reported at item 4 (Income or payments in advance received in previous financial years) in the following year accountability submissions where it will form part of contract income.
Income that you have not reported as a payment in advance will form part of your surplus funds.
Please contact your contract manager to discuss individual circumstances.
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